Legal Stuff

Privacy Policy

Effective Date: July 2, 2026

Samantha Rae Travel, LLC (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and protect information obtained through our website, communications, and travel-related services.

By using our website or engaging our services, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect personal information that you voluntarily provide through contact forms, consultation requests, email communications, client intake forms, booking authorizations, or while engaging our travel planning services, including:

• Full name

• Email address

• Phone number

• Mailing address

• Date of birth

• Passport or identification details

• Emergency contact information

• Travel preferences and special requests

• Frequent traveler or loyalty program numbers

• Travel insurance information

• Payment and billing information, including credit card authorization details submitted through secure third-party systems

• Any additional information necessary to research, plan, or book travel services

We may also automatically collect technical information when you visit our website, including:

• IP address

• Browser type

• Device type

• Pages visited

• Referral source

• Website interaction data

• Cookie and analytics data

2. How We Use Your Information

We use collected information to:

• Respond to inquiries and consultation requests

• Research, plan, and coordinate travel arrangements

• Book reservations with travel suppliers

• Process service fees and authorized payments

• Communicate regarding itineraries, schedule changes, or cancellations

• Provide customer support

• Send newsletters, promotions, travel tips, or other email communications (if you opt in)

• Improve website functionality and services

• Maintain business and accounting records

• Comply with legal obligations

• Prevent fraud or unauthorized transactions

3. How We Share Information

We do not sell or rent your personal information.

We may share personal information with third parties when reasonably necessary to provide requested services, including:

• Airlines

• Hotels and resorts

• Cruise lines

• Tour operators

• Transportation providers

• Travel insurance providers

• Host agencies

• Booking and itinerary management platforms

• Payment processors

• Government agencies or border authorities when legally required

Information shared is limited to what is reasonably necessary to provide travel-related services or satisfy legal obligations.

Because travel arrangements frequently involve international suppliers, your information may be transferred to and processed outside the United States.

4. Website Platform and Third-Party Service Providers

Our website is hosted by Squarespace, which may collect technical and usage information necessary to operate, secure, and improve website performance.

We use third-party service providers to support business operations, including travel planning, booking management, client communication, and payment authorization platforms such as Tern. These providers may store or process personal information necessary for itinerary creation, supplier coordination, booking administration, document storage, and payment authorization.

We may also use analytics services, including Google Analytics, to understand website traffic and visitor behavior. These services may collect anonymized or aggregated usage data.

We take reasonable steps to work with service providers that maintain appropriate privacy and security practices.

5. Payment Information

Although payment information is not collected directly through our website, we may collect or receive payment authorization details through secure third-party platforms such as Tern or through travel suppliers and payment processors.

We do not intentionally store complete credit card numbers in unsecured systems or through ordinary email communications.

Payment information is used solely for authorized travel purchases, service fees, or other approved transactions.

You are responsible for reviewing the privacy and security practices of third-party payment processors and suppliers involved in your bookings.

6. Cookies and Analytics

Our website may use cookies and similar technologies to:

• Enable website functionality

• Remember visitor preferences

• Analyze traffic and performance

• Improve user experience

You may disable cookies through your browser settings, though some website features may not function properly.

7. Email Communications

If you subscribe to our mailing list or request communications from us, we may send newsletters, promotions, travel updates, or informational emails.

You may unsubscribe from marketing emails at any time by using the unsubscribe link or contacting us directly.

We comply with applicable email marketing laws, including the CAN-SPAM Act.

8. Sensitive Travel Information

Certain travel arrangements may require sensitive personal information, including passport details, dates of birth, accessibility needs, emergency contacts, or other special travel requirements.

We collect and use this information solely for legitimate travel planning, booking, and support purposes and handle it with reasonable care.

9. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.

However, no system of transmission or storage is completely secure, and we cannot guarantee absolute security.

10. Data Retention

We retain personal information only as long as reasonably necessary to:

• Provide travel services

• Maintain business records

• Resolve disputes

• Comply with tax, legal, or regulatory obligations

• Enforce agreements

Retention periods vary depending on the nature of the information and applicable legal requirements.

11. Third-Party Links

Our website may contain links to third-party websites, supplier portals, or booking platforms.

We are not responsible for the privacy, content, or security practices of third-party websites.

12. Children’s Privacy

Our services and website are not directed to children under age 13, and we do not knowingly collect personal information from children without appropriate consent.

13. Your Privacy Rights

Depending on your location, you may have rights regarding personal information, including the right to:

• Request access to personal information we maintain

• Request corrections to inaccurate information

• Request deletion where legally permitted

• Opt out of marketing communications

To exercise these rights, contact us using the information below.

14. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect legal, operational, or regulatory changes.

Updated versions will be posted on this page with a revised effective date.

15. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact:

Samantha Rae Travel, LLC
Email: sam@samantharaetravel.com